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Rentals Event Assistant

This role provides logistical assistance for events once they have been booked, for external rentals and internal events. This includes managing the internal communication, handling the operational details, and supporting the team to ensure the smooth execution of events. This person is a key player in the back-end logistics of events, from assisting with vendor coordination to ensuring all event materials and staffing needs are met.

This individual will work closely with the Events Manager, other church staff, and external vendors to coordinate logistics and support the execution of events.

Responsibilities

  • Coordinate with vendors, contractors, and service providers to secure all necessary event equipment, services, and materials (e.g., catering, AV, decor, transportation).
  • Prepare weekly work schedules in accordance with staffing guidelines and labor forecasts. Adjust schedules throughout the week to meet the business demands. 
  • Handle administrative duties such as preparing event contracts, invoices, and confirming details with clients and vendors.
  • Ensure event timelines are followed and all materials or resources required are available and prepared in advance.
  • Maintain the event calendar and track all critical deadlines, ensuring no tasks are overlooked.
  • Supervision of staff contracted for events
  • Act as a liaison between the Event Manager, staff, and external stakeholders during the lead-up to events.
  • Assist in setting up the venue for events, including signage, seating, and equipment placement.
  • Monitor event progress on the day of and assist with any last-minute changes or troubleshooting.
  • Manage event-related documentation, including contracts, event reports, and post-event evaluations.
  • Provide on-site support during events, helping with any operational needs and ensuring smooth transitions between event phases.
  • Preparation of settlement estimate of all charges for the client, prior to departure before final invoice is sent.

Qualifications

  • Events  and operations experience in a professional and fast-paced environment
  • Demonstrated aptitude to prioritize tasks based on comparative importance and urgency
  • Ability to work with minimal supervision and direction
  • Excellent organizational skills and strong attention to detail
  • Technical aptitude and computer proficiency required
  • Very self-motivated and goal-oriented with the ability to multitask
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
  • Advanced-level knowledge of common industry software such as Google Work Space (Google Docs, Google Sheets, Google Drive etc.), Adobe Acrobat
  • Strong written and verbal communication skills
  • Must be authorized to work in Canada

Personal Qualifications

  • Is a follower of Jesus, having recognized and repented of personal sin and is baptized with an understanding of the gospel. The individual’s life clearly demonstrates a high level of spiritual maturity.
  • Is growing in Christ-likeness demonstrating a commitment to spirit (heart, will) transformation through the disciplines (prayer, study, giving, fasting, solitude, confession, unity, worship, etc.).
  • Should have a clear sense of God’s calling to ministry at Centre Church with much passion for the calling.
  • Aligns with Centre Church’s mission, values, and statement of faith, understanding that all ministries do not stand alone, but fit in under the umbrella of Centre Church’s vision and goals.

Details

Contract Length
Full Time Permanent 

Location

On-site work in Vancouver, BC

Salary Range
$47,500 plus benefits

Benefits

  • Competitive salary commensurate with experience.
  • Collaborative and inclusive work environment fostering creativity and innovation.
  • Convenient Downtown office location close to  public transportation

To Apply

Please email workwithus@centrechurch.ca and include the following: 


  1. The position title as the email subject.
  2. Your resumé attached.
  3. A cover letter briefly describing your interest in this position attached.
  4. At least two contactable  references (one must be a professional reference).


Applicants that do not include all four items listed above will not be considered, so please make sure to go over all the details before you submit your application!

We thank all applicants for their interest. However, only those candidates selected for interviews will be contacted.

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